Los Angeles Child Guidance Clinic

Improving children's mental health since 1924

Secretary II - Home Visitation Program

Responsibilities

The Secretary will work with the coordinator and staff to provide office reception and general clerical support to the Home Visitation Program. The Secretary will answer phones and give information to callers, schedule appointments, take dictation and compose, type and proofread correspondence, maintain general correspondence files, read and route incoming Clinic and division mail and perform other similar administrative and clerical tasks. Maintain master calendar for programs. Maintain a wide variety of reports, documents and files related to program functioning, including but not limited to census reports, mailing lists, budget and supply reports, program & staff productivity reports, contract compliance and renewal documentation, client attendance reporting and other similar program reporting requirements. May maintain and/or track program’s Incident Report file(s). Maintain a supply of forms routinely used by program staff. Interfaces as necessary with LACGC’s Administration Department to review, order and maintain program equipment and supplies. Reviews, tracks and maintains requisitions for same. Participates with other clerical and administrative support staff in routine and special tasks that support interdepartmental and general LACGC functioning. Initiates reporting to the Coordinator and maintains all records and documentation needed for program compliance and accountability in accordance with funding requirements and Clinic standards. Other duties will be assigned.

Requirements

For the position, an Associates Degree (A.A.) or equivalent number of units from a post-secondary school or secretarial college plus 1-2 years increasingly responsible secretarial experiences preferred; high school diploma or GED is required. The ability to maintain a calm demeanor with handling multiple activities, work in a multicultural environment and maintain strict confidentiality is required. Demonstrated computer (internet, Word/Excell/Access) and calculation skills (i.e. percentage, time calculations) are required. Own, reliable transportation, a valid California driver license and driving record insurable by the Clinic are required. In keeping with Clinic policy for all employees, the successful applicant must also complete a test for TB prior to beginning work, and fingerprint clearance by the Department of Justice.